Tools That Turn Compliance into Care.
We believe safety should never be a secret. That's why we've taken our most practical documents and made them free—so you can start building care into your events, right now. No registration. No catch. Just tools that work.
Why We Give These Away
We've spent 30 years developing these documents in the rooms where the stakes were highest. We could keep them locked away. But that's not who we are. We believe better safety starts with better resources—and better resources start with sharing what we know. This isn't just a download page. It's an invitation to raise the standard, together.
Post-Event Debrief Agenda
FREE
Turn mistakes into next-event improvements. Used by teams after 500K+ capacity events.
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Post-Incident Hot Wash Agenda
FREE
Capture lessons immediately after an incident—before the details fade. Essential for continuous improvement.
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Pre-Event Planning Meeting Agenda
FREE
Walk into every planning meeting with a clear structure. Covers safety, logistics, comms, and contingencies.
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Safety Advisory Group (SAG) Meeting Agenda
FREE
Keep your multi-agency safety group aligned. Structured to cover risk, permissions, and cross-agency dependencies.
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Shift Handover Briefing Agenda
FREE
Ensure nothing gets lost between shifts. Clear, structured handovers for operational continuity.
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Volunteer-Steward-Briefing-Pack-Training-Checklist
FREE NEW
A complete competency based framework for recruiting, training, briefing, and signing off volunteers and stewards – ensuring every team member is deployment ready before the event opens.
Explicitly updated to address counter terrorism duties under Martyn’s Law (Terrorism (Protection of Premises) Act 2025), including ACT awareness, lockdown procedures, and legal compliance.
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After-Action-Review-Post-Incident-Debrief-Template
FREE NEW
A structured findings‑to‑action methodology for reconstructing what happened, establishing why, and tracking corrective action to close‑out – not another generic lessons‑learned form.
Includes actionable recommendations with named owners, priority levels, and target dates, so your post‑incident review drives real improvement and is defensible to boards, insurers, and regulators.
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Crowd Management Capacity Calculation Template
FREE NEW
A comprehensive framework for calculating safe event capacity from first principles – including area measurements, density bands, and ingress/egress flow calculations, with worked examples throughout.
Covers standing and seated areas, queuing and holding zones, and real-time monitoring thresholds, so your capacity figure is defensible to licensing authorities, insurers, and investigators – not just a number inherited from a previous event.
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Not sure which document you need?
We've helped event teams across 30+ countries choose the right resources. Drop us a message and we'll point you in the right direction—no obligation, just honest advice.
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⚠️ Important Notice: These documents are provided for guidance and informational purposes only. They are not a substitute for professional legal, regulatory, or safety advice tailored to your specific event, venue, and jurisdiction.
You are solely responsible for adapting these resources to your local laws, regulations, and event-specific requirements. Ewings Consultancy Services assumes no liability for any loss, damage, or injury arising from the use of these materials.
By downloading, you agree that you have the competency to implement these documents correctly, or that you will seek professional guidance to do so.